These days, emails are key to communication. We use them in practically every field and with practically everyone. This is partially due to how convenient emails are, as we can access them on the go and easily send over messages and attachments to whomever whenever.
However, the convenience and efficiency of emails shouldn’t be an excuse for informality, especially when used in a professional setting. Whether you’re a student emailing a teacher or professor, or an employee emailing your colleague or boss, it’s always important to keep a tone of formality and present yourself in a professional manner. Today, we’re breaking down email etiquette.
However, the convenience and efficiency of emails shouldn’t be an excuse for informality, especially when used in a professional setting. Whether you’re a student emailing a teacher or professor, or an employee emailing your colleague or boss, it’s always important to keep a tone of formality and present yourself in a professional manner. Today, we’re breaking down email etiquette.
The Basics
When drafting an email, start by filling out the recipient and subject lines. Pay attention to avoid typos or any small mistakes that indicate a lack of detail, such as mixing up BCC (blind carbon copy) and CC (carbon copy). For your subject line, keep it short and clear. It should directly indicate what the email is generally about without going into too much detail.
Introduction
This step is absolutely crucial. Before jumping into the actual content or purpose of your email, it’s always important to include polite mannerisms to make a good first and lasting impression. Start with asking about their day, or wish them well with anything that’s currently going on. This shows that you’re not just a good student or employee, but a decent human being as well.
Email Content
Once you’ve written a short and nice introduction, it’s time for you to convey your message. Generally speaking, formality isn’t as big of an issue here, as it can greatly vary depending upon the purpose of the email. However, there are some tips and tricks to keep in mind.
Separating your email into smaller paragraphs is key to making it more legible and preventing your reader from becoming overwhelmed. Furthermore, by breaking down the content into more manageable sizes, it keeps the content organized and allows the reader to stay focused. I’d also recommend you to continuously read aloud to yourself the email as a whole while writing it. Sometimes, writing can seem one way in your head but turn out a different way when read by someone else. By doing this, you can prevent run-on sentences and ensure that everything flows together nicely.
Wrap it Up
With emails, a fancy conclusion isn’t needed to convey a formal tone. Simply bring your writing to a close by thanking your reader for their time, help, etc. and sign off with your name. Some common examples include: sincerely, best regards, all the best, and with gratitude.
One Last Thing
Before sending, read over your email once again with careful attention. I cannot emphasize this point enough. I’ve caught so many small mistakes over the years, and while one mistake won’t make a big difference, there’s no harm in putting in that extra bit of effort.
We hope you enjoyed this article. For more content on how to find your academic success, check out some of our articles here on StarryScholar. If you have any questions/comments, feel free to leave them in our “Community Discussion” tab, or email us at @[email protected]! Remember, you got this ☆
When drafting an email, start by filling out the recipient and subject lines. Pay attention to avoid typos or any small mistakes that indicate a lack of detail, such as mixing up BCC (blind carbon copy) and CC (carbon copy). For your subject line, keep it short and clear. It should directly indicate what the email is generally about without going into too much detail.
Introduction
This step is absolutely crucial. Before jumping into the actual content or purpose of your email, it’s always important to include polite mannerisms to make a good first and lasting impression. Start with asking about their day, or wish them well with anything that’s currently going on. This shows that you’re not just a good student or employee, but a decent human being as well.
Email Content
Once you’ve written a short and nice introduction, it’s time for you to convey your message. Generally speaking, formality isn’t as big of an issue here, as it can greatly vary depending upon the purpose of the email. However, there are some tips and tricks to keep in mind.
Separating your email into smaller paragraphs is key to making it more legible and preventing your reader from becoming overwhelmed. Furthermore, by breaking down the content into more manageable sizes, it keeps the content organized and allows the reader to stay focused. I’d also recommend you to continuously read aloud to yourself the email as a whole while writing it. Sometimes, writing can seem one way in your head but turn out a different way when read by someone else. By doing this, you can prevent run-on sentences and ensure that everything flows together nicely.
Wrap it Up
With emails, a fancy conclusion isn’t needed to convey a formal tone. Simply bring your writing to a close by thanking your reader for their time, help, etc. and sign off with your name. Some common examples include: sincerely, best regards, all the best, and with gratitude.
One Last Thing
Before sending, read over your email once again with careful attention. I cannot emphasize this point enough. I’ve caught so many small mistakes over the years, and while one mistake won’t make a big difference, there’s no harm in putting in that extra bit of effort.
We hope you enjoyed this article. For more content on how to find your academic success, check out some of our articles here on StarryScholar. If you have any questions/comments, feel free to leave them in our “Community Discussion” tab, or email us at @[email protected]! Remember, you got this ☆